Mmabatho Department of Arts, Culture, Sports and Recreation invites candidates to apply for Secretary to the Director Posts.
SECRETARY TO THE DIRECTOR (X2 POSTS)
SALARY : R181 599 per annum (Level 05)
CENTRE : Head Office, Mmabatho
Secretary to Director: financial management Ref No: 2022/ACSR36/NW
Secretary to Director: supply chain management Ref No: 2022/ACSR37/NW
DEPARTMENT OF ARTS, CULTURE, SPORTS AND RECREATION
CLOSING DATE : 03 February 2023
Secretary to the Director
REQUIREMENTS :
Grade 12 or equivalent qualifications. Secretarial qualification or equivalent. Language skills and the ability to communicate well with people at different levels and from different backgrounds. Good telephone etiquette. Computer literacy. Skills: Sound organisational skills, Good people skills, High level of
reliability, Basic written communication skills. Ability to act with tact and discretion. Good grooming and presentation skills.
DUTIES :
Provide and maintain access and security of information and document. Manage incoming and outgoing information of the office. Render administrative and secretarial support to the managers when required. Administer an on-line and physical diary of the manager, manage information and data on behalf of
the manager. Plan and schedule day to day tasks of the manager. Manage telephone calls and convey messages. Organize meetings/workshops/conferences and functions. Draft coherent submissions,
executive reports, memoranda and letters. Type and edit correspondence. Prepare reports and minutes of meetings.
Manage appointments and other logistical arrangements related to the activities of the manager including travel arrangements e.g. passports and visas, accommodation, flight tickets, subsistence and travel claims, money exchange and other tasks. Accompany/attend meetings with the manager and compile minutes and reports. Perform administrative duties pertaining to office affairs. Support the
manager’s budget. Provide a professional reception service to internal and external guests and clients. Perform any other duties as will be required by the office.
You may also apply for;
ENQUIRIES : Ms M Moleele – Financial Management Tel No: (018) 388 2661
Ms T Naphakade – Supply Chain Management Tel No: (018) 388 2471
How to apply
All applications, must be addressed to: Head of Department, Department of Arts, Culture, Sports and Recreation, Private Bag X90, Mmabatho, 2735 or Hand delivered to Human Resource Management, Ground Floor, Gaabomotho Building, 760 Dr James Moroka Drive, Mmabatho, 2735.
FOR ATTENTION : Director: Human Capital Management: Mr T Mpuisang.
NOTE : Compliance: It is compulsory to fill all fields on the New Amended Z83 Form (No.81/971431) as prescribed with effect from 01 January 2021, which must be signed, initialled and dated. The form is obtainable at any National or Provincial Department(s), www.gov.za
Failure to provide information on CV as requested the applicant may be disqualified. Faxed, e-mailed applications will not be accepted. Applications received after closing date will, as a rule not be accepted. Only shortlisted candidates for the post will be required to submit certified documents on or before the day of the interviews