ADMINISTRATION CLERK: REF NO: CHBAH 557 (X 2 POSTS)
Directorate: Logistics
SALARY : R176 310. per annum (Level 5)(Plus Benefits)
CENTRE : Chris Hani Baragwanath Academic Hospital (CHBAH)
REQUIREMENTS : Grade 12 certificate or equivalent. Computer literate (Ms Word, Ms Excel, Ms PowerPoint, and Internet). Basic knowledge of the regulations, legislative framework and processes related to Logistics (especially Portering Services) and the ability to interpret them. Excellent interpersonal and organizational skill. Ability to liaise with internal and external stakeholders. Ability to work under
pressure. Ability to handle information confidentially. Ability to work independently and in a team. Ability to communicate well with people at different levels. Must be self-motivated. Ability to organize and plan. Sound verbal and written communication skills. Ability to act with tact and discretion. Ability to handle tasks of multidisciplinary nature. Comply with the rotation roster to various Logistics areas. Must be prepared to rotate and operate as a reliever to other sections within Logistics. Knowledge and application of the Batho Pele Principles. Applicant should be prepared to undergo Medical Surveillance as an inherent job requirement. Supervisory experience (including team leaders) in Portering Services will be an added advantage (Prove of supervisory/team leader experience e.g. letter of confirmation as supervisor/team leader will be required).
DUTIES : Supervise and monitor the Porters (Level 2 and 3) in all the units. Ensure that all staff is on duty as per duty roster, signed attendance registers and mange absenteeism. Monitor timekeeping by staff (i.e., keep to tea times and that there are no late coming or early departures). Implement corrective measures where necessary and/or involve Labour Relations. Control leaves forms and submit it to the next level supervisor for signature. Ensure completion of daily production sheets by Porters and submit it to the next level supervisor daily. Allocate duties to Porters using the automated Pottering system. Close logged calls after transporting of patients to requested service point. Ensure that stretchers and wheelchairs are available, clean and in a good working condition always. Conduct weekly and monthly meetings with the Porters. Do daily walkabouts to monitor the Porters. Submit weekly, monthly, and daily reports to the next level supervisor. Ensure that the Porters go for training (including in-service training). Ensure that all Porters are wearing their uniforms as prescribed daily. Relieve in other areas when requested by your supervisor and comply when rotation takes place. Adhere to any legal instruction given to you by a senior staff member. Assist with portering duties in case of crises/shortage (e.g., transport patients from and to relevant wards/departments). Comply with the Performance Management and Development System (contracting, midyear reviews and final assessments). Be willing to undergo continuous training and development programs. Attend meetings and training as approved by
supervisor.
ENQUIRIES : Ms J. van Rensburg Tel No: (011) 933 8756
APPLICATIONS : should be hand delivered to The Director: Human Resource, Chris Hani Baragwanath Academic Hospital between 8am and 3pm at Ground Floor, Main Admin Building or posted to The Director: Human Resource, Chris Hani Baragwanath Academic Hospital, Private Bag X01, Pimville, 1808.
NOTE : Applications may also be uploaded online at www.gautengonline.gov.za or http://professionaljobcentre.gpg.gov.za. No faxed applications will be considered. Applications must be submitted on the new Z83 form and must be completed in full. The application form is obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents. According to
Department of Public Service and Administration (DPSA) Circular 5 of 2021, candidates must attach copies of all the necessary documents (qualifications) to the application including a valid identity document, relevant certificates, and current proof of Council where necessary. Such copies need not be certified
when applying for the post; only shortlisted candidates will receive communication from Human Resources (HR) to submit certified copies not older than 6 months on or before the day of the interview. Smart card copy must show both sides of the ID.
CLOSING DATE : 19 April 2022