Applications are ongoing for Provisioning Administration Clerk vacancy at OCJ.
Closing date: 06 September 2024
Provisioning Administration Clerk vacancy at OCJ
PROVISIONING ADMINISTRATION CLERK REF NO: 2024/143/OCJ
SALARY : R216 417 – R254 928 per annum. The successful candidate will be required to sign a performance agreement.
CENTRE : Constitutional Court: Braamfontein
REQUIREMENTS :
Matric certificate and a three-year National Diploma/Degree in Supply Chain Management or equivalent relevant qualification at NQF level 6 with 360 credits as recognized by SAQA. A minimum of one (1) year experience and a valid driver’s license will be an added advantage.
Skills and Competencies: Knowledge attributes, Knowledge of Legislation, Policies & Procedures. Skills; Communication skills (verbal and written); Administration skills Planning and Organizational skills; Exceptional Interpersonal skills; Customer service skills; Excellent Typing skills; Time Management skills; Proficiency in Microsoft Office Programs; Research capabilities; Problem solving; Good Judgment and Decision-Making skills; Proficiency in English; Administrative skills; Good proficiency in English and any of other official languages; Customer service skills.
Display maturity; Assertiveness and Confidence to interact at all levels; Maintain Positive attitude; Ability to take charge; Ability to work independently; Self-motivated; Ability to Maintain Confidentiality; Ability to meet strict deadlines; Ability to work under pressure; Attention to detail. All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and general requirements.
DUTIES :
Obtaining Quotations; Receiving the specifications from the end user; Select service providers from LOGIS/Procurement System; Request quotations from service providers; Ensure that the received quotations are verified and comply with specifications; Checking of all supporting documentation. Compile and prepare requisition; Prepare manual requisitions, attaching supporting documents (all relevant SBD forms, Tax Clearance Certificate, CK and BBBEE Certificate), verify with budget section if funds are available for the procurement of goods and services; Circulate the requisition to the end user for signature and approval of the requisition by the delegated official; Creating of new items, linking and capturing of service providers on LOGIS/Procurement System; Capture and approve the manual requisition on LOGIS/Procurement System; When the Purchase Order is released, it is sent to the recommended service provider and end-user.
Closing off orders on JYP and finalizing requisition for payment; When the service/goods has been rendered/supplied, the service provider will issue an invoice for the service/goods; Upon receipt of the invoice; Goods received Note (GRN) is printed on LOGIS/Procurement System, which will automatically create the invoice; Once the invoice has been approved on LOGIS/Procurement System, the Credit Payment Advise (CPA) is printed; The delivery confirmation note and CPA is attached to the manual requisition, which will then be checked and sent for payment.
Replenishment of stock; Request quotations from service providers as soon as stock reaches minimum stock level; Checking of quality and quantity of stock upon delivery.
ENQUIRIES : Technical enquiries: Mr B Mxasa Tel No: (011) 359 7400/7590
HR enquiries: Ms K Mokgatlhe Tel No: (011) 359 7400/ 7574.
NOTE : The Organization will give preference to candidates in line with the Employment Equity goals.
APPLICATIONS :
National Office (Midrand)/Constitutional Court: Braamfontein: Quoting the relevant reference number, direct your application to: The Director: Human Resources, Office of the Chief Justice, Private Bag X10, Marshalltown, 2107 or hand deliver applications to the Office of the Chief Justice, Human Resource Management, 188, 14th Road, Noordwyk, Midrand, 1685. or via email at applicationsNO@judiciary.org.za
ENQUIRIES : Technical enquiries: Mr S Madonsela Tel No: (011) 359 7596
HR enquiries: Ms K Mokgatlhe Tel No: (011) 359 7400/ 7574.
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