Department of Education is hiring and invites candidates to apply for Senior Registry Clerk Position.
- Reference Number : refs/018160
- Directorate : Transversal HR Services
- Number of Posts : 1
- Package : R202 233 per annum
- Enquiries : Ms Matlhodi Moloto Tel No: 011 846 3641(GN District)
Location : GAUTENG NORTH
Closing Date : 14 July 2023
Department of Education: Senior Registry Clerk
Requirements :
Matric/Grade 12 Certificate. Knowledge of registry procedures and practices, filling of documents and electronic filing system.
Good interpersonal, organizational skills and communication skills (written and verbal). Computer literacy (packages such as Microsoft Excel, Power-point, MS Word, Internet etc.) Ability to work in a team and independently. Maintain a high level of confidentiality when dealing with all files
Duties :
Provide registry counter services. Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail/files. Handle incoming and outgoing correspondence. Receive all mail. Sort register and dispatch mail.
Distribute notices on registry issues. Render an effective filing and record management service. Opening and close files according to record classification system. Filing/storage, tracing (electronically/manually) and retrieval of documents and files.
Complete index cards for all files. Operate office machines in relation to the registry function. Open and maintain validating machine register. Frank post, record money and update register on a daily basis. Undertake spot checks on post to ensure no private post is included.
Open & maintain remittance register. Send wrong remittances back to sender via registered post and record reference number in register. Process documents for archiving and/ disposal. Scan files Electronic for archiving. Sort and package files for archives and distribution.
Compile list of documents to be archived and submit to the supervisor. Keep records for archived documents.
How to apply
It is our intention to promote representatively (Race, Gender and Disability) in the Public Service through the filling of this posts. The online applications must be accompanied by a fully completed signed and initialled Z83 form, obtainable from any public service department or on internet at www.dpsa.gov.za /documents, and a detailed CV .
Applications without the signed and initialled Z83 form and detailed CV will be disqualified. Applicants are not required to submit copies of qualifications and other relevant documents on the application but must submit the Z83 with a detailed Curriculum Vitae.
Only shortlisted candidates will be required to submit certified documents on or before the day of the interview following communication from Human Resources. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
Suitable candidates will be subjected to personnel suitability checks (positive Identity, qualification, fraud listing, employment reference, and criminal record verification as well as the required level of security clearance process).
Where applicable, candidate will be subjected to a skills/ knowledge or computer assessment test. All candidates for MMS positions will be required to undergo competency assessment and security clearance. Short-listed candidates will be subjected to a security clearance.
Department reserves the right not to make appointment(s) to the advertised post(s). Women and people with disabilities are encouraged to apply and preference will be given to the underrepresented groups as per the GDE Employment Equity Targets. Applications received after the closing date will not be considered. The specific reference number of the post must be quoted.
Due to the large number of applications we envisage to receive, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was unsuccessful.
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