Apply for positions as Secretary to Judges

Jobcare StaffJanuary 22, 2024

2 minutes read

Apply for positions as Secretary to Judges

Office of the Chief Justice invites candidates to apply for positions / vacancies as Secretary to Judges at the department.

Closing date: 02 February 2024

Apply for positions as Secretary to Judges

SALARY : R294 321 – R343 815 per annum (Level 07). The successful candidate will be required to sign a performance agreement.
CENTRE : Eastern Cape Division of The High Court: Bhisho (REF NO: 2024/08/OCJ)

Gauteng Division High Court: Johannesburg REF NO: 2024/07/OCJ (X2 POSTS)

Gauteng Division High Court: Pretoria (REF NO: 2024/06/OCJ)

REQUIREMENTS :

Matric Certificate One (1) to three (3) years’ secretarial experience or as an office assistant in a legal environment. A valid driver’s licence. An LLB degree or a minimum of 20 modules completed towards an LLB, BA/BCOM Law degree will serve as an added advantage and results must accompany the application.

Shortlisted candidates will be required to pass a typing test Skills and competencies: Proficiency in English. Good Communication Skills (verbal and written). Administration and organizational skills. Exceptional interpersonal skills.

Ability to meet strict deadlines and to work under pressure. Attention to detail. Customer service skills and excellent typing skills including Dictaphone typing. Confidentiality and time management. Computer literacy (Ms Word) and research capabilities.

DUTIES :

Typing (or formatting) of draft memorandum decisions, opinions or Judgement entries written by or assigned by the Judge. Provide general secretarial/administrative duties to the judge. Manage and type correspondence, judgements and orders for the judge (including Dictaphone typing). Arrange and diarize appointments, meetings and official visits and make travel and accommodation arrangements.

Safeguarding of all case files and the endorsement of case files with an order made by the judge. Update
files and documents and provide copies of documents to the Registrar. Perform digital recording of court proceedings on urgent court applications (after hours) and circuit court, and ensure integrity of such recordings.

Store, keep and file court records safely. After a case has been completed and the opinion, decision or judgement entry release, return case file to the registrar. Accompany the judge to the court and circuit courts. Cooperate with judges, supervisors and co-workers as necessary to ensure the smooth and efficient operation of the court. Management of the judge’s vehicle, logbook and driving thereof.

Compile data and prepare reports and documents for assigned judges as necessary including expense reports, continuing legal hours, financial disclose statements and case management. Arrange reception for the Judge and his/her visitors and attend to their needs. Management of the Judge’s library and updating of loose-leaf publications. Execute legal research as procedures and guidelines.

ENQUIRIES : Technical Related Enquiries Mr L Ceza Tel No: (040) 608 7700
HR Related Enquiries Mr. S Mponzo Tel No: (043) 726 5217

HOW TO APPLY:

Download New Z83 Form

Eastern Cape Division of the High Court: Bhisho / Makhanda: Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Postal Address: Private Bag x 13012, Cambridge 5206, East London. Applications can also be hand delivered to 59 Western Avenue, Sanlam Park Building, 2nd Floor, Vincent 5242, East London.

Gauteng Provincial Service Centre, Johannesburg / Pretoria / Land Claims Court: Randburg: Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Private Bag X7, Johannesburg, 2000. Applications can also be hand delivered to the 12th floor, Cnr Pritchard and Kruis Street, Johannesburg.

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