Government Vacancies

Apply for Administration Clerk Vacancy at Department of Health

The Gauteng Department of Health invites candidates to apply for Administration Clerk vacancy at their department.

Location : Charlotte Maxeke Johannesburg Academic Hospital

Closing Date : 16 February 2024

Apply for Administration Clerk Vacancy at Department of Health

  • Reference Number : REFS/019803
  • Directorate : IMU
  • Number of Posts : 1
  • Package : R 294 321.00 (per annum plus benefits)
  • Enquiries : Mr S.B Sigcau e-mail: sipho.sigcau@gauteng.gov.za

Requirements :

Grade 12 or equivalent, Grade 10 or equivalent and a National Diploma or Degree in Information Technology Management Information Systems Statistics /Computer Science or Public Management/ Administraion qualification. Minimum of 2-3 years’ experience in a related health facility information management environment.

Computer skills are essential. KNOWLEDGE AND SKILLS: Knowledge of a variety of work procedures such as: Finance, HR Matters, Training, Telephone etiquette, Planning and organising. Procurement directives and procedures, Statistics, Computer, Provisioning Administration procedures.

Mathematics, Ability to operate computers, ability to interpret directives, interpersonal relationship, formulating and editing, problem solving, maintaining discipline, conflict resolution, typing. Report writing Skills, Analytical Skills. Strong sense of commitment, Computer Literacy with knowledge of MS Office Software: MS Excel (Intermediate), MS Word and MS PowerPoint. In depth knowledge and technical skills in Information Health System and Data Management.

Communication. THE FOLLOWING WILL BE AN ADDED ADVANTAGE: Experience with Medicom or PAAB patient administration systems, TIER.NET, DATCOV AND WebDHIS. Ability and skill to compile presentation and /or graphic presentation of facility health information/statistics. Ability to work under pressure and meet reporting deadlines.

Understanding of environment related Acts/ Policies AND Frameworks: DHMIS Policy; Framework for Managing Programme Performance Information and the Division of Revenue Act (DORA) including National Tertiary Services Grant (NTSG). Data collection and presentation of data from numerous sources. E.g., cluster facilities

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Duties :

Co-ordinate the collection of quality routine and non-routine facility data and the maintenance of Institutional Health and Management Information Databases. Ensure the maintenance and security of DATCOV, DHIS, TB/HIV Information systems. Supervise and liaise with patient administration to ensuring that data capturers capture correctly and timeously all health information as per collection tools and various other health information.

Oversee optimal information management system performance and reduced down-time, through engagement with ward clerks, ICT and case managers. Ensure validation, completeness and integrity of all facility health information data. Compiling and presentation of facilities monthly clinical statistical reports and information to promote health information use.

Presentation of facility health information at the monthly Data Interrogation Committee meeting. Ensuring that quarterly reports are compiled, captured and submitted timeously to the next level inclusive of surveys. Improving provision of accurate and complete data through staff trainings on data management processes/ Standard Operating Procedures/Policies. Conduct validation and verification audits on collected health information to ensure quality of data.

Providing advice toward operational managers and clinical heads of departments regarding information technology and systems related needs e.g., completion of standardised collection tools and use of face value registers and I.T. Policy related issues. Address Auditor General Findings on predetermined objectives and develop improvements plans.

Ensure the effectiveness, efficient and economical management of allocated resources of the Information Management Unit. Oversee and ensure optimal Information Management Unit HR activities, including staff performance in line with job descriptions and PMDS monitoring.

Notes :

Download New Z83 Form

Applications should be submitted strictly online at the following E-Recruitment portal: http://professionaljobcenter.gpg.gov.za. No hand-delivered, faxed or emailed applications will be accepted. For assistance with online applications please email your query to e-recruitment@gauteng.gov.za.

The new Z83 must be fully completed (please refer on the left side of Z83 special notes for clarity), it must be initialed and signed. On the Z83 the Department where position was advertised it should state Department of Health.

According to Department of Public Service and Administration (DPSA) Circular 19 of 2022, applicants are not required to submit copies of qualifications and other relevant documents on application but must submit a fully completed Z83 and a detailed Curriculum Vitae.

The Curriculum Vitae should be recently updated that specifies the following: All experience should be in a chronological order indicating the position, institution and respective dates indicating the starting and ending period (DD/MM/YYYY).

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The information on the new Z83 must be in sync with the Curriculum Vitae. Only shortlisted candidates will be required/requested to submit certified copies of qualifications and other relevant documents on or before the interview. Personnel Suitability Checks (PSC) –Verification (Reference checks- Provide at least 3 off which one must be immediate supervisor and must be contactable, the Department shall reserve the right to conduct verification beyond names provided, where necessary.

Failure to submit all the relevant information preceding the statement above will result in disqualifying the candidate. Identity verification, qualifications verification, criminal record checks, credit/financial stability checks and employment verification. If you have not been contacted within three (3) months after the closing date, please accept that your application was unsuccessful.

Candidates in possession of a foreign qualification must furnish the Department with an evaluation certificate from the South African Qualifications Authority (SAQA) (Only when shortlisted). The recommended candidate may be subjected to medical surveillance as required by the Occupational Health and Safety Act, Act 5/1993. Institutions reserves the right to utilize practical exercises/tests for non-SMS positions during the recruitment process to determine the suitability of candidates for the post(s).

The Department reserve the right not to fill the post. The Gauteng Department of Health is guided by the principles of Employment Equity. People with disabilities, Coloured Females and Males, Indian Males and Females and White Males and Females are encouraged to apply.

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