Administrative Assistant Vacancies at Umalusi

Applications are open for Administrative Assistant Vacancies (X3 Posts) at Umalusi.

Closing date: 20 March 2024

Administrative Assistant Vacancies at Umalusi

  • REFERENCE NUMBER: E&A/02/02
  • SALARY (PER ANNUM): R 202,233

ELIGIBILTY

  • NSC, NC(V) Level 4, SC, SC(Amended) or equivalent NQF Level 4 qualification with language(s).
  • A minimum of 2 years’ general office administration in an educational environment will be an added advantage.
  • Excellent English communication skills (written and verbal).
  • Strong computer skills.
  • Knowledge of principles and practices of basic office management.
  • Ability to implement administrative and logistical requirements for projects, seminars, workshops and meetings.
  • Ability to work independently and in a team.

DUTIES AND RESPONSIBILITIES

  • Support the implementation of the operational plan of the unit.
  • Provide support in the work of the unit including, but not limited to, planning of workshops, projects and meetings establishing and maintaining an effective filing system (electronic and hard copy) in line with the Umalusi file plan
  • Preparing meeting documents, managing incoming and outgoing emails, photocopying.
  • Use of the MIS for assigning tasks to contract staff
  • Processing and tracking of claims and liaison with the finance unit.
  • Logistical arrangements and preparation for meetings and related activities.
  • Preparing travel arrangements and liaising with the travel agencies for flight bookings, accommodation and car hire according to applicable and related policies.
  • Tracking of budget
  • Managing electronic databases
  • Taking minutes at meetings, typing and distributing these to the relevant parties.
  • Managing the flow of documents in and out for the relevant sub-units.
  • Screening telephone calls, recording messages and responding to queries.

HOW TO APPLY

Applications may be submitted to the following e-mail address: EA@umalusi.org.za

For more information, visit the UMALUSI EA Post.

Enquiries: HCM at (012) 030 0734/36

You cannot copy content of this page