Apply for Senior Secretary Position at Department of Defence.
SENIOR SECRETARY REF NO: DPSP/19/24/23
DPSP Division (Risk Management Directorate)
SALARY : R202 233 per annum (Level 05)
CENTRE : Erasmuskloof, Pretoria
CLOSING DATE : 04 August 2023
Senior Secretary Position at Department of Defence
REQUIREMENTS :
Applicants must be in possession of a Grade 12 certificate (NQF Level 4) or equivalent. Secretarial or related occupation will be an added advantage. Special Requirement (skills needed): Computer literacy (Microsoft Word, Excel, PowerPoint, etc). Good telephone etiquette, Sound organisational skills/events management, excellent inter-personal skills. High level of reliability. Good communication skills (written and verbal), Ability to do research and analyse documents and situations.
Job related skills: Analytical and innovative thinking ability as well as problem solving skills. Ability to act with tact and discretion and Good presentation skills. Must be able to obtain a confidential security clearance within a year.
DUTIES :
Provide a secretarial/receptionist support service to the Director. Receive telephonic calls and refers the call to the correct role players if not meant for the relevant senior manager. Record appointments and events on a diary. Type documents for the senior manager and other staff within the unit. Operate
office equipment e.g. Fax machine, scanner and photocopier. Record appointments and events. Provide secretarial support services to the senior manager, Liaise with travel agencies to make travel arrangements.
Check the arrangements when relevant documents are received. Arrange meetings and events for senior manager and staff in the unit. Identifies venues, invite roles players, organise refreshments, sets up for scheduled meeting and events. Process the travel and subsistence claims for the senior manager. Process all invoices that emanates from the activities of the work of the senior manager. Record basic minutes of the meetings of the senior manager where required.
Draft routine correspondence and reports. Do filing of documents for the senior manager and the unit where necessary. Administer matters like leave registers, telephonic accounts and attendance register. Receive, record and distribute all incoming and outgoing documents etc. Handle the procurement of standard items like office refreshment for the senior manager. Collect all relevant documents to enable the Director to prepare for meetings.
Remain up to date with regards to prescripts / policies and procedures applicable to her / his work
environment to ensure efficient and effective support to the senior manager. Study relevant Public Service and the departmental prescripts / policies and other documents to ensure that the application thereof is understood properly. Remain abreast with the procedures and processes that apply in the office of
the senior manager. Prepare briefing and notes for the Director as required. Keep manual filing system for the Director. Maintain an electronic document management database.
ENQUIRIES : Ms Y.N. Mokoke Tel No: (012) 355 5784 or Mr S.J. Nkosi Tel No: (012) 355 6269.
How to apply
DOWNLOAD THE NEW Z83 APPLICATION FORM
APPLICATIONS : Department of Defence, Defence Policy, Strategy and Planning Division, Directorate Risk Management, Private Bag X910, Pretoria 0001 or may be hand delivered to Armscor Building, Defence Headquarters Unit, Corner Delmas and Nossob Street, Erasmuskloof, Pretoria, where it must be placed
in the box at the reception.
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