Registry Clerk: Records Management

Registry Clerk: Records Management.

The Department of Agriculture, Land Reform and Rural Development invites candidates to apply Registry Clerk Posts.

Registry Clerk: Records Management

REF NO: 3/2/1/2023/067
Office of the Registrar of Deeds
SALARY : R181 599 per annum (Level 05)
CENTRE : Free State (Bloemfontein)


CLOSING DATE : 17 February 2023 at 16:00


Applicants must be in possession of a Grade 12 Certificate. No experience required. Knowledge of registry duties, practices as well as the ability to capture data, and operate computer. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment.

Understanding of the work in registry. Planning and organization. Computer literacy. Language. Good verbal and written communication skills. Interpersonal relations. Flexibility. Team work.

See also: KFC Learnerships 2023


Provide registry counter services. Attend to clients. Handle telephonic and other enquiries received. Receive and register hand delivered mail / files. Handle incoming and outgoing correspondence. Receive all mails. Sort, register and dispatch mail. Distribute notices on registry issues. Render an effective filling and record management service. Opening and close files according to record classification system. Filing / storage, tracing (electronically / manually) and retrieval of documents and files.

Complete index cards for all files. Operate office machines in relation to the registry function. Open and
maintain Franking machine register. Frank post, record money and update register on daily basis. Undertake spot checks on post to ensure no private post is included. Open and maintain remittance register.

See also: Office Admin Jobs

Record all valuable articles as prescribed in the remittance register. Hand delivers and signs over
remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep daily record of number of letters franked.

Process documents for archiving and / disposal. Electronic scanning of files. Sort and package files for archives and distribution. Compile list of documents to be archived and submit to the supervisor. Keep records for archived documents.

ENQUIRIES : Mr. I Khanyile or Ms D Tshabalala Tel No: (051) 403 0300

How to apply

APPLICATIONS : Please ensure that you send your application to Private Bag X20613 Bloemfontein 9301 or Hand deliver during office hours to the Office of the Registrar of Deeds: New Government Building, corner Aliwal and Nelson Mandela Drive, Bloemfontein, 9301.

NOTE : African, Indian Male and African, White Females and Persons with disabilities are encouraged to apply

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