Administration Clerk Post at Correctional Service

ADMINISTRATION CLERK : CORRECTIONS
KwaZulu/Natal Region: Waterval, Ref.: (PSA 2022/02/71)
Salary: R 181 599.00 per annum

Closing date: 06 January 2022


Requirements: Grade 12 or equivalent. Experience in office administration will be an added advantage. Computer literate.


Competencies and attributes: Firearm skills and the use of relevant security technology. Communication, Problem solving, Analysis, Service Delivery Innovation, decision making, understanding of safety and security in a correctional environment. Integrity and honesty, Confidentiality, Good Interpersonal relations, Assertiveness, Ability to network, Diplomacy and tact, and Resilience.


Responsibilities: The diarising of correspondence received/directed from the AC: Corrections. The distribution of correspondence to Heads of Centres and Community Corrections Offices. The exercising of control over returned correspondence. The following up of correspondence not received by the expiry of return dates. The forwarding of documentation forthcoming from the AC: Corrections. The referring of drafted documents from the AC: Corrections to the typing pool. The proof reading of typed documents. The final preparation of drafted documents for the signature of the AC: Corrections. The making of additional copies of documents as required by the Head: Corrections. The scheduling of meeting venues with equipment as required by the AC: Corrections. The equipping of meeting venues with equipment of the AC: Corrections. The drawing up of agendas in accordance with the requirements of the AC: Corrections. The taking down of minutes. The technical preparation of minutes. The distribution of minutes. The diarising of decisions taken at meetings. Management of assets.

Note: Before you apply: All costs associated with an application will be borne by the applicant. The Department of Correctional Services is an equal opportunity employer. The Department will take into consideration the objectives of Section 195 (1) (i) of the Constitution of the Republic of South Africa,
1996 (Act 108 of 1996) and the Employment Equity Act, 1998 (Act 55 of 1998) in filling of these vacancies. It is our intention to promote representivity in respect of race, gender and disability through the filling of these positions. In support of this strategy, applicants need to indicate race, gender and disability
status on the application form/CV. Applicants who have retired from the Public Service with a specific determination that they cannot be re-appointed or have been declared medically unfit will not be considered. Please take note that correspondence will only be conducted with the shortlisted candidates. If you have not been contacted within three (3) months of the closing date of the advertisement, please accept that your application is unsuccessful.


Applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, security vetting, qualification verification, and criminal records verification. Appointment to some of these posts
will be provisional, pending the issue of a security clearance. If you cannot get a security clearance, your appointment will be re-considered/possibly terminated. Finger prints may be taken on the day of interviews.


The Department of Correctional Services reserves the right not to fill any of these advertised posts.
Applications: Applications must be submitted on the new Z83 form (Public Service application form) obtainable from any Public Service department and must be completed in full. Only a comprehensive CV, identity document and/or drivers’ licence should be attached to your application form. Only shortlisted
candidates will be required to submit certified copies not older than 6 months of qualifications and other related documents on or before the day of the interview.”


Please send a separate and complete application for each post you apply for, stating the correct reference for each position you are interested in. Faxed and e-mailed applications will not be accepted.


Candidates must comply with the minimum appointment requirements


CV’s should be aligned to reflect one’s degree of compliance with the above-mentioned requirements and responsibilities. It is the responsibility of all applicants to furnish all supporting documents to prove their level of qualifying e.g. where no Basic Training certificate issued: an affidavit or related source document from HR to confirm.


Applications must reach DCS on or before the closing date and time. It is the sole responsibility of an applicant to ensure that their application reaches DCS before the stipulated closing date and time.
NB: Indicate the reference number, Regional office, Management Area and position you are applying for on your application form (Z83) and post your complete application to the relevant address as indicated below:

KwaZulu/Natal Region:
Postal Address: Head Recruitment, Private Bag X 9126, Pietermaritzburg, 3200
Contact person: Ms AL Mkhize 033 355 7370/ Ms Shange B 033 355 7369/ Ms GJ Mchunu at 033 355 7386/ Ms IN Mhlongo/ Mr SB Khumalo
Physical Address: 1 Eugene Marais Road, Napierville, Pietermaritzburg

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