The Department of Defence invites candidates to apply for Personal Assistant position.
Closing date: 14 November 2025
Personal Assistant position at the Department of Defence
PERSONAL ASSISTANT REF NO: LOGDIV/01/40/25/02
SALARY: R325 101 – R382 959 per annum (Level 07)
CENTRE: Logistics Division, Pretoria
REQUIREMENTS: A minimum of Grade 12 (NQF L4) or equivalent with Secretarial Diploma or related with a minimum of three (3) years’ relevant experience in rendering a support service to senior management.
Special requirements (skills needed): Language skills and the ability to communicate effectively with people from diverse backgrounds and levels. Proficiency in Microsoft Office. Good telephone etiquette. Computer literacy. Ability to act with tact and discretion. High level of reliability. Good people skills. Sound organisational skills. Selfmanagement and motivation. Knowledge of relevant legislation, policies, prescripts, and procedures. Basic knowledge of financial administration.
DUTIES: The successful candidate will be responsible for providing a comprehensive secretarial and office support service to ensure the efficient functioning of the office. Key duties include receiving and directing telephone calls, handling correspondence, scheduling and coordinating meetings and appointments,
taking minutes, and recording the engagements of the Chief Logistics. The incumbent will exercise discretion in prioritising meeting requests, maintain the diary of the Chief, liaise with travel agencies to make travel arrangements, and process travel and subsistence claims. Additional responsibilities include arranging meetings and events, processing invoices related to the Chief’s activities, drafting routine correspondence and reports, filing and maintaining office records, and administering leave registers, telephone accounts, and related office matters. The Personal Assistant will further manage incoming and outgoing correspondence, handle the procurement of standard office items such as stationery and refreshments, collect relevant documents to support the Chief’s preparation for meetings, and ensure proper security of the office by
processing and safeguarding classified documents in accordance with policies, controlling the key register, and ensuring the office is secured when unattended. The incumbent will also operate and maintain office equipment to ensure functionality and provide general support to the Division as required.
ENQUIRIES: WO1 H. Tieties Tel No: (012) 402 2824/ Ms M. Mathonsi Tel No: (012) 402 2619
APPLICATIONS:
Department of Defence, Logistics Division, 228 Visagie Street, Peterson Bothongo House 2, Pretoria 0001 or email to Logdivhrplan@dod.mil.za
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