Department of Human Settlements is recruiting for the position of Personal Assistant for the Office of the HOD.
Closing date: 25 March 2024
Department of Human Settlements: Personal Assistant Position
- Reference Number : Refs/019908
- Directorate : Office of the Head of Department
- Number of Posts : 1
- Package : R 294 321.00 per annum plus benefits
- Enquiries : Ms O Seletela-079 804 3939
Requirements:
Matric plus Secretarial Diploma/NQF Level 5 qualification in Office Management and Public Administration. 0-2 years work experience in Executive Office or/with Competencies: language skills and strong interpersonal skills; good telephone etiquette; high level computer skills, organizing and writing skills, detail orientated, time management, communication and conflict handling skills.
Duties:
Provide a professional secretariat support function within the business unit overall general office administration, which includes but not limited to: receive telephone calls and exercise discretion; handle queries; liaise with key customers and stakeholders; ensure effective flow of information and documents to and from the unit. Diary management: arrange and schedule meetings; confirm appointments; preparation of agendas and record keeping of meetings; book venues and handle logistical arrangements for meetings and workshops including that of virtual meetings.
Report writing; manage the overall procurement processes for the unit; ensure the safekeeping of all documentation in the office in line with relevant legislation and policies; develop and manage the Registry in the Office of the HOD of all incoming and outgoing documents in line with the business objectives of the Department and, conduct follow-ups with reports. Assist in promoting good working relationship within the structures of Human Settlement leadership. Be proficient in the use of Microsoft applications such as Excel, Power point, MS Word, Outlook.
How to apply
Applications should be submitted strictly online at http://professionaljobcentre.gpg.gov.za and it should be accompanied by a new Z83 and a comprehensive Curriculum Vitae(CV) only. Certified copies of qualifications, Identity and valid driver’s license (where driving/travelling is an inherent requirement of the job) will be limited to shortlisted candidates only. Correspondence will only be limited to shortlisted candidates.
No late applications will be considered. No faxed or emailed applications will be accepted.
