Posted on October 20, 2021 by Jobcare

SECRETARY GR II, REF NO: SAAF/25/21/01
SALARY : R173 703 per annum (Level 05)
CENTRE : AFB Bloemspruit (16 SQN), Bloemfontein


REQUIREMENTS : A minimum of Grade 12 or equivalent. Secretarial Diploma/Degree/Certificate will be an advantage, 2-3 years’ experience in admin and rendering a support service to senior management. Special requirements (skills needed): Knowledge of MS Word, Excel and Power Point. Typing skills. Language proficiency in English (written and verbal). .Analytical and innovative thinking as well as problem solving skills. Excellent interpersonal skills. Sound
organisational skills. High level of reliability. Ability to act with tact and discretion. Good people skills. Ability to do research and analyse documents and situations. Excellent secretarial skills. A background as legal secretary will
be an advantage.


DUTIES : Provide a secretarial support service. Record appointments and events and manage the Manager’s diary. Receive telephone calls and refer to the correct role players. Be responsible for the roll call of the Unit daily. Provide secretarial functions in board meetings. Write/type documents, memorandums, letters and reports. Compile agenda’s and take minutes during meetings. Compile minutes correctly. Deal with classified files and documents. Arrange meetings and events for Manager. Process the travel and subsistence claims for the Manager. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Collect all relevant documents for
meetings. Keep Manager’s directory. Liaise with travel agencies to make travel arrangements. Prepare briefing and notes for the Manager as required. Keep a filing system. Organise social functions. Operate office equipment. Order and purchase stationary. Keep updated with policy and procedures. Co-ordinate logistical arrangements for meetings when required. Co-ordinate all logistical arrangements for visitors visiting the Manager. Monitor the Unit monthly leave
register and telephone bills, ensuring payment is submitted on time. Remain abreast with the procedures and processes that apply in the office of the Manager. Provide support to Manager regarding meetings and scrutinize
documents to determine actions/information/other documents required for meetings. Record all minutes/decisions and communicate to all relevant role players and make follow-ups on progress. Prepare briefing notes for the
Manager as requested. Handle S&T advances and claims.


ENQUIRIES : Maj A. Mbiza/WO2 M.V. Maretele Tel No: (051) 405 6310/6178


APPLICATIONS : Department of Defence, Air Force Base Bloemspruit, Private Bag X20608, Bloemspruit 9364.


SECRETARY GR II, REF NO: SAAF/25/21/02

SALARY : R173 703 per annum (Level 05)
CENTRE : AFB Waterkloof (21SQN), Pretoria


REQUIREMENTS : A minimum of Grade 12 or equivalent. Secretarial Diploma/Degree/Certificate will be an advantage, 2-3 years’ experience in admin and rendering a support service to senior management. Special requirements (skills needed): Knowledge of MS Word, Excel and Power Point. Typing skills. Language proficiency in English (written and verbal). Analytical and innovative thinking as well as problem solving skills. Excellent interpersonal skills. Sound
organisational skills. High level of reliability. Ability to act with tact and discretion. Good people skills. Ability to do research and analyse documents and situations. Excellent secretarial skills. A background as legal secretary will
be an advantage.


DUTIES : Provide a secretarial support service. Record appointments and events and manage the Manager’s diary. Receive telephone calls and refer to the correct role players. Be responsible for the roll call of the Unit daily. Provide secretarial functions in board meetings. Write/type documents, memorandums, letters and reports. Compile agenda’s and take minutes during meetings. Compile minutes correctly. Deal with classified files and documents. Arrange meetings and events for Manager. Process the travel and subsistence claims for the Manager. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Collect all relevant documents for
meetings. Keep Manager’s directory. Liaise with travel agencies to make travel arrangements. Prepare briefing and notes for the Manager as required. Keep a filing system. Organise social functions. Operate office equipment. Order
and purchase stationary. Keep updated with policy and procedures. Coordinate logistical arrangements for meetings when required. Co-ordinate all logistical arrangements for visitors visiting the Manager. Monitor the Unit monthly leave register and telephone bills, ensuring payment is submitted on time. Remain abreast with the procedures and processes that apply in the office of the Manager. Provide support to Manager regarding meetings and scrutinize documents to determine actions/information/other documents required for meetings. Record all minutes/decisions and communicate to all relevant role players and make follow-ups on progress. Prepare briefing notes for the Manager as requested. Handle S&T advances and claims.


ENQUIRIES : WO2 L. Mokgatsi/F Sgt N.E. Tshabalala Tel No: (012) 672 3064/3.
APPLICATIONS : Department of Defence, Air Force Base Waterkloof, Private Bag X1001, Lyttleton 0140.

SECRETARY REF NO: SAAF/25/21/03
SALARY : R173 703 per annum (Level 05)
CENTRE : AFS Port Elizaberth (PROC UNIT), Eastern Cape


REQUIREMENTS : A minimum of Grade 12 or equivalent. Secretarial Diploma/Degree/Certificate will be an advantage, 1-2 years’ experience in admin and rendering a support service to senior management. Special requirements (skills needed): Knowledge of MS Word, Excel and Power Point. Typing skills. Language proficiency in English (written and verbal). Analytical and innovative thinking as well as problem solving skills. Excellent interpersonal skills. Sound
organisational skills. High level of reliability. Ability to act with tact and discretion. Good people skills. Ability to do research and analyse documents and situations. Excellent secretarial skills. A background as legal secretary will
be an advantage.


DUTIES : Provide a secretarial support service. Record appointments and events and manage the Manager’s diary. Receive telephone calls and refer to the correct role players. Be responsible for the roll call of the Unit daily. Provide secretarial functions in board meetings. Write/type documents, memorandums, letters and reports. Compile agenda’s and take minutes during meetings. Compile minutes correctly. Deal with classified files and documents. Arrange meetings and events for Manager. Process the travel and subsistence claims for the Manager. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Collect all relevant documents for
meetings. Keep Manager’s directory. Liaise with travel agencies to make travel arrangements. Prepare briefing and notes for the Manager as required. Keep a filing system. Organise social functions. Operate office equipment. Order and purchase stationary. Keep updated with policy and procedures. Co-ordinate logistical arrangements for meetings when required. Co-ordinate all logistical arrangements for visitors visiting the Manager. Monitor the Unit monthly leave
register and telephone bills, ensuring payment is submitted on time. Remain abreast with the procedures and processes that apply in the office of the Manager. Provide support to Manager regarding meetings and scrutinize
documents to determine actions/information/other documents required for meetings. Record all minutes/decisions and communicate to all relevant role players and make follow-ups on progress. Prepare briefing notes for the
Manager as requested. Handle S&T advances and claims.


ENQUIRIES : Maj E.J. Fatyi/WO1 E.Reed Tel No: (041) 505 1498/1463
APPLICATIONS : Department of Defence, Air Force Station Port Elizaberth, Private Bag X6017, Port Elizaberth 6001

SECRETARY REF NO: SAAF/25/21/04
SALARY : R173 703 per annum (Level 05)
CENTRE : AFB Overberg Western Cape
REQUIREMENTS : A minimum of Grade 12 or equivalent. Secretarial Diploma/Degree/Certificate will be an advantage, 1-2 years’ experience in admin and rendering a support service to senior management. Special requirements (skills needed): Knowledge of MS Word, Excel and Power Point. Typing skills. Language proficiency in English (written and verbal). Analytical and innovative thinking as well as problem solving skills. Excellent interpersonal skills. Sound
organisational skills. High level of reliability. Ability to act with tact and discretion. Good people skills. Ability to do research and analyse documents and situations. Excellent secretarial skills. A background as legal secretary will
be an advantage.


DUTIES : Provide a secretarial support service. Record appointments and events and manage the Manager’s diary. Receive telephone calls and refer to the correct role players. Be responsible for the roll call of the Unit daily. Provide secretarial functions in board meetings. Write/type documents, memorandums, letters and reports. Compile agenda’s and take minutes during meetings. Compile minutes correctly. Deal with classified files and documents. Arrange meetings and events for Manager. Process the travel and subsistence claims for the Manager. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Collect all relevant documents for
meetings. Keep Manager’s directory. Liaise with travel agencies to make travel arrangements. Prepare briefing and notes for the Manager as required. Keep a filing system. Organise social functions. Operate office equipment. Order and purchase stationary. Keep updated with policy and procedures. Co-ordinate logistical arrangements for meetings when required. Co-ordinate all logistical arrangements for visitors visiting the Manager. Monitor the Unit monthly leave
register and telephone bills, ensuring payment is submitted on time. Remain abreast with the procedures and processes that apply in the office of the Manager. Provide support to Manager regarding meetings and scrutinize
documents to determine actions/information/other documents required for meetings. Record all minutes/decisions and communicate to all relevant role players and make follow-ups on progress. Prepare briefing notes for the
Manager as requested. Handle S&T advances and claims.


ENQUIRIES : Maj B. Myatona Tel No: (028) 425 4031
WO2 J. Mentoor Tel No: (028) 425 4034

APPLICATIONS : Department of Defence, Air Force Overberg, Private Bag X14, Bredasdorp 7280


SECRETARY REF NO: SAAF/25/21/05 (X4 POSTS)
SALARY : R173 703 per annum (Level 05)
CENTRE : SAAF Headquarters Unit, Dequar Road, Pretoria


REQUIREMENTS : A minimum of Grade 12 or equivalent. Secretarial Diploma/Degree/Certificate will be an advantage, 1-2 years’ experience in admin and rendering a support service to senior management. Special requirements (skills needed): Knowledge of MS Word, Excel and Power Point. Typing skills. Language proficiency in English (written and verbal). .Analytical and innovative thinking as well as problem solving skills. Excellent interpersonal skills. Sound
organisational skills. High level of reliability. Ability to act with tact and discretion. Good people skills. Ability to do research and analyse documents and situations. Excellent secretarial skills. A background as legal secretary will
be an advantage.


DUTIES : Provide a secretarial support service. Record appointments and events and manage the Manager’s diary. Receive telephone calls and refer to the correct role players. Be responsible for the roll call of the Unit daily. Provide secretarial functions in board meetings. Write/type documents, memorandums, letters and reports. Compile agenda’s and take minutes during meetings. Compile minutes correctly. Deal with classified files and documents. Arrange meetings and events for Manager. Process the travel and subsistence claims for the Manager. Identify venues, invite role players, organise refreshments and set up schedules for meetings and events. Collect all relevant documents for
meetings. Keep Manager’s directory. Liaise with travel agencies to make travel arrangements. Prepare briefing and notes for the Manager as required. Keep a filing system. Organise social functions. Operate office equipment. Order and purchase stationary. Keep updated with policy and procedures. Co-ordinate logistical arrangements for meetings when required. Co-ordinate all logistical arrangements for visitors visiting the Manager. Monitor the Unit monthly leave
register and telephone bills, ensuring payment is submitted on time. Remain abreast with the procedures and processes that apply in the office of the Manager. Provide support to Manager regarding meetings and scrutinize
documents to determine actions/information/other documents required for meetings. Record all minutes/decisions and communicate to all relevant role players and make follow-ups on progress. Prepare briefing notes for the Manager as requested. Handle S&T advances and claims.


ENQUIRIES : Lt Col B.V. Gumede Tel No: (012) 312 1366
WO2 N.L. Mathebula Tel No: (012) 312 2879
APPLICATIONS : Department of Defence, South African Air Force Headquaters Unit, Private Bag X199, Pretoria 0001

CLOSING DATE : 29 October 2021@16:00 (Applications received after the closing date and faxed copies will not be considered).


NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e. effective 01 January 2021. Should an application be received using incorrect application employment form Z83, it will be disqualified), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and clear copies of original educational qualification certificates, ID document and Driver’s license (where applicable). Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for.

DOWNLOAD APPLICATION FORM – Z83

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